Owner Relations - BASA Resources, Inc.

How do I notify BASA of an address change?
- Change of address must be received in writing by either mail, email or fax.
  - When requesting an Address Change, please include:
    - Name
    - Last 4 digits of Social Security Number or Tax ID
    - Old Address
    - New Address
    - Owner Number (if available)
    - Contact information – phone and/or email address
  - Mail, email or fax to:
    - BASA Resources, Inc.
      Attn: Address Change
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
    - Email: AddressChange@basaresources.com
    - Fax: 214-528-1988
  - Change of Address Form
How do I notify BASA of a name change?
- Change of name must be received in writing by either mail, email or fax.
  - When requesting a Name Change due to marriage, please include:
    - Current Name (name changing from)
    - New Name (name changing to)
    - Copy of marriage certificate
    - Last 4 digits of Social Security Number or Tax ID
    - Contact information – phone, email and/or mailing address
  - When requesting a Name Change due to divorce, please include:
    - Current Name (name changing from)
    - New Name (name changing to)
    - Divorce decree reinstating maiden name
    - Last 4 digits of Social Security Number or Tax ID
    - Contact information – phone, email and/or mailing address
  - Mail, email or fax to:
    - BASA Resources, Inc.
      Attn: Name Change
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
    - Email: Land@basaresources.com
    - Fax: 214-528-1988
What if I have questions about my IRS form 1099-miscellaneous
- Will I receive a 1099 form every year?
  - No. The IRS does not require 1099 forms for Royalty Interest income of less than $10 and Working Interest income or Rental income of less than $600 in a year.
- When are 1099 forms mailed?
  - Your 1099 form will be mailed no later than January 31st. If the 31st falls on Saturday or Sunday, the IRS allows for mailing the following Monday.
- Why is my 1099 form more than what I received?
  - Your 1099 total is the gross income earned prior to any joint interest billing netting, as required by the IRS. In order to reconcile your 1099 to what you were paid, you will need to deduct any expenses netted throughout the year from your 1099 total. If you have questions as to how this information should be presented on your tax return, please contact a tax professional.
- How do I request a copy or replacement of my 1099?
  - Please contact BASA via mail, email, phone or fax as noted below. When requesting your 1099, please include:
    - Name
    - Last 4 digits of Social Security Number or Tax ID
    - Owner Number (if available)
    - Contact information – phone, email and/or mailing address
  - Mail, email, phone or fax to:
    - BASA Resources, Inc.
      Attn: 1099 Request
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
    - Email: Misc@basaresources.com
    - Phone: 214-559-4200
    - Toll Free: 800-875-4645
    - Fax: 214-528-1988
What if I have questions regarding unclaimed funds (escheat)
- Why are unclaimed funds paid to the State?
  - Each state has abandoned property or escheat laws that require the reporting of funds held for its residents. Once abandoned property has reached each state’s required dormancy period, it is paid to the state of the owner’s last known address. Funds are escheated to the state of the owner’s last known address if we do not have a valid address or if we cannot locate the heirs of a deceased owner.
- How do I research unclaimed funds?
  - Each state makes an effort to locate rightful owners of unclaimed funds through a single organization, holding the funds until the owner is found. To locate and collect unclaimed funds, please visit:
    - The National Association of Unclaimed Property Administrators’ (NAUPA) website at www.unclaimed.org
    - www.missingmoney.com
    - www.claimittexas.org
Who can I contact with questions about my royalty payments?
- When does BASA remit royalty payments?
  - Oil and Gas royalty payments are normally paid within 45 days after the end of the production.
  - Royalty checks are processed on the 10th of each month and mailed the following business day. If the 10th falls on a weekend or holiday, checks will be processed the following business day and mailed the next day.
- What is Minimum Pay and Minimum Release?
  - A check is issued once an owner’s account accumulates a minimum balance of $100.
  - Each year in September we have a minimum release of all accounts with a balance of at least $10.
- Why have I not received my revenue check?
  - The most common reason is because your account has not reached the minimum pay status of $100.
  - Postal delays may cause your check to arrive a few days late. Please allow ten (10) business days for delivery by the postal service.
  - It is possible that royalty payments may be suspended or held in suspense. Generally, royalty payments may be suspended for several reasons including, but not limited to, the following: a missing Tax ID, insufficient address, assignment of interest, notice of death, lack of documentation/title confirming ownership, or disputes involving proper apportionment or ownership of interests in the minerals produced. Amounts due are accumulated and are released when the matter in question has been resolved and all related documents have been received and processed. Please see additional FAQs for more information regarding these types of situations.
  - For additional questions regarding royalty payments, please contact BASA at:
    - BASA Resources, Inc.
      Attn: Revenue Department
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
    - Email: Revenue@basaresources.com
    - Phone: 214-559-4200
    - Toll Free: 800-875-4645
    - Fax: 214-528-1988
- What should I do if I have not cashed my check and it is more than 120 days after the issue date?
  - If your check has not cleared the bank within 120 days of issuance, BASA will no longer honor the check. We void stale dated checks that are past the 120 day mark.
    - Please contact BASA to re-issue the funds with your next check. Please include the following information:
      
      Name
      
      Last 4 digits of Social Security Number or Tax ID
      
      Check Date
      
      Check Number
      
      Owner Number (if available)
      
      Contact information – phone, email and/or mailing address
    - Mail, email, phone or fax to:
      
      BASA Resources, Inc.
      Attn: Revenue Department
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
      
      Email: Revenue@basaresources.com
      
      Phone: 214-559-4200
      
      Toll Free: 800-875-4645
      
      Fax: 214-528-1988
How do I request a copy of my check detail or revenue statement?
- Please contact BASA to request an additional copy of your check detail or revenue statement.
- When contacting BASA, please include the following information:
  - Name
  - Last 4 digits of Social Security Number or Tax ID
  - Check or Statement date
  - Owner Number (if available)
  - Contact information – phone and/or email address
- Mail, email, phone or fax to:
  - BASA Resources, Inc.
    Attn: Revenue Department
    14875 Landmark Blvd.
    Fourth Floor
    Dallas, Texas 75254
  - Email: Revenue@basaresources.com
  - Phone: 214-559-4200
  - Toll Free: 800-875-4645
  - Fax: 214-528-1988
Can I receive my check by direct deposit to my bank account?
- BASA does not offer direct deposit or electronic funds transfers (EFT) at this time.
- However, we can send your JIB and/or Revenue detail via email upon request.
- - When requesting detail sent via email, please include:
    - E-mail address
    - Name
    - Last 4 digits of Social Security Number or Tax ID
    - Current mailing address
    - Owner number (if available)
    - Contact information
  - Mail, e-mail or fax to:
    - BASA Resources, Inc.
      Attn: Request detail via email
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
    - Email: AddressChange@basaresources.com
    - Fax: 214-528-1988
Who can I contact with questions about my joint interest billing?
- How do I remit payment for my monthly JIB invoice?
  - Please remit payments to the below address and include the Invoice number and your Owner number.
- Mail, phone or fax to:
  - BASA Resources, Inc.
    Attn: Joint Interest Billing
    14875 Landmark Blvd.
    Fourth Floor
    Dallas, Texas 75254
  - Phone: 214-559-4200
  - Toll Free: 800-875-4645
  - Fax: 214-528-1988
- How do I request a copy of my JIB detail or inquire about my JIB balance?
  - Please contact BASA to request an additional copy of your JIB detail or inquire about your JIB balance.
  - When contacting BASA, please include the following information:
    - Name
    - Invoice number (if available)
    - Owner Number (if available)
    - Contact information – phone, email and/or mailing address
  - Mail, email, phone or fax to:
    - BASA Resources, Inc.
      Attn: Joint Interest Billing
      14875 Landmark Blvd.
      Fourth Floor
      Dallas, Texas 75254
    - Email: JIB@basaresources.com
    - Phone: 214-559-4200
    - Toll Free: 800-875-4645
    - Fax: 214-528-1988
Who can I contact about my vendor account?
- Please contact our Accounts Payable department to inquire regarding your Vendor account.
- When contacting BASA, please include the following information:
  - Name
  - Vendor Name
  - Invoice number (if available)
  - Contact information – phone and/or mailing address
- Email or phone to:
  - Email: accountspayable@basaresources.com (Email for inquiries only. Please send invoices to the applicable field office.)
  - Phone: 214-559-4200
  - Toll Free: 800-875-4645
What is an IRS levy or garnishment?
- A levy is a notice issued by a taxing authority, such as the Internal Revenue Service (IRS), Texas Comptroller, Child Support Agency, Veterans Land Board, etc. This notice states that the taxpayer owes overdue taxes or payments and that payments which BASA normally remits to the taxpayer should be sent directly to the taxing authority or agency. BASA cannot release the levy against your account. You will need to contact the agency directly.
- Once you obtain a Release of Levy from the taxing authority or agency, please send this written notification to BASA and include the following information:
  - Name
  - Last 4 digits of Social Security Number or Tax ID
  - Written statement from the taxing authority or agency
  - Owner Number (if available)
  - Contact information – phone, email and/or mailing address
- Mail, email, phone or fax to:
  - BASA Resources, Inc.
    Attn: Land Department – Levy
    14875 Landmark Blvd.
    Fourth Floor
    Dallas, Texas 75254
  - Email: Land@basaresources.com
  - Phone: 214-559-4200
  - Toll Free: 800-875-4645
  - Fax: 214-528-1988
Who can I contact if I'm interested in selling my mineral rights?
- Please contact our Land Department regarding selling your mineral rights.
- When contacting BASA, please include the following information:
  - Name
  - Owner Number (if available)
  - Contact information – phone, email and/or mailing address
- Mail, email, phone or fax to:
  - BASA Resources, Inc.
    Attn: Land Department
    14875 Landmark Blvd.
    Fourth Floor
    Dallas, Texas 75254
  - Email: Land@basaresources.com
  - Phone: 214-559-4200
  - Toll Free: 800-875-4645
  - Fax: 214-528-1988
Who can I contact with surface owner or division order questions?
- Please contact our Land Department for Surface Owner or Division Order questions.
- When contacting BASA, please include the following information:
  - Name
  - Owner Number (if available)
  - Contact information – phone, email and/or mailing address
- Mail, email, phone or fax to:
  - BASA Resources, Inc.
    Attn: Land Department
    14875 Landmark Blvd.
    Fourth Floor
    Dallas, Texas 75254
  - Email: Land@basaresources.com
  - Phone: 214-559-4200
  - Toll Free: 800-875-4645
  - Fax: 214-528-1988
What do I need to do to complete an interest transfer, change of ownership or death of owner?
- There are several situations which will result in an Interest Transfer or Change of Ownership. Please see the below list to help process these types of changes.
- Please send Interest Transfers or Change of Ownership in writing by either mail, email or fax.
  - BASA Resources, Inc.
    Attn: Land Department
    14875 Landmark Blvd.
    Fourth Floor
    Dallas, Texas 75254
  - Email: Land@basaresources.com
  - Fax: 214-528-1988
- Please include:
  - Name
  - Last 4 digits of Social Security Number or Tax ID
  - Owner Number (if available)
  - Contact information – phone, email and/or mailing address
- Additional required documentation as listed below:
  - Please include a copy of the required documentation as noted below, as it pertains to your situation.
    - Sale of an interest
      
      Copy of recorded conveyance filed in the state/county where the property is located
      
      Form W-9 (if applicable)
      
      W-9 Form
    - Change due to additional owners
      
      Conveyance document establishing joint ownership that has been recorded in the county and state where the minerals reside
    - Ownership change due to divorce
      
      Complete Divorce decree including Settlement Agreement
      
      Form W-9 (if applicable)
      
      W-9 Form
    - Ownership change due to Trust or Partnership created
      
      Trust (or Certificate of Trust evidencing existence of Trust and designation of Trustee) or Partnership Agreement
      
      Recorded document conveying the interest in the property to a Trust or Partnership
      
      Form W-9 for the Trust
      
      W-9 Form
    - Change due to termination of Trust or Partnership
      
      Dissolution of Trust or Partnership
      
      Recorded conveyance to beneficiaries (if applicable)
    - Change due to change in Trustee
      
      Recorded instrument whereby the successor trustee was appointed
    - Change in ownership due to death of Joint Tenancy owner
      
      Recorded conveyance evidencing the proper creation of a Joint Tenancy with Rights of Survivorship
      
      Copy of Death Certificate of joint tenant
      
      Form W-9 (if applicable)
      
      W-9 Form
    - Owner died with a Will (testate) and Probate proceedings were conducted in the state where the property is located
      
      Death Certificate
      
      Order Admitting Will to Probate
      
      Letters Testamentary
      
      Last Will and Testament filed of record in the county the property is located
      
      Evidence of payment of debts and taxes
      
      Final Decree of Distribution or Judgment of Possession or recorded conveyance out of decedent’s Estate
    - Owner died with a Will (testate) and Probate proceedings were conducted in a state other than where the property is located
      
      Death Certificate
      
      Order Admitting Will to Probate
      
      Letters Testamentary
      
      Last Will and Testament filed of record in the county the property is located
      
      Evidence of payment of debts and taxes
      
      Final Decree of Distribution or Judgment of Possession
      
      Affidavit of Heirship or documentation of ancillary probate proceedings opened in all affected states or recorded conveyance out of decedent’s Estate
    - Owner died with a Will (testate) and will not be Probated
      
      Death Certificate
      
      Last Will and Testament filed of record in the county the property is located
      
      Affidavit of Heirship properly completed and notarized. It should be executed by a disinterested party (e.g. person who has no personal or financial stake in the outcome) and recorded in the county where this property is located
    - Owner died without a Will (intestate) and the Estate is under administration
      
      Death Certificate
      
      Letters of Administration Proceedings
      
      Affidavit of Heirship filed of record in the county the property is located
      
      Evidence of payment of debts and taxes
      
      Certificate of Transfer or other documentation evidencing final distribution of property by the court through Laws of Descent and Distribution
    - Owner died without a Will (intestate) and under no administration
      
      Death Certificate
      
      Affidavit of Heirship properly completed and notarized. It should be executed by a disinterested party (e.g. person who has no personal or financial stake in the outcome) and recorded in the county where this property is located
    - Owner having a Life Estate dies
      
      Death Certificate
      
      Copy of recorded document creating the Life Estate
      
      Remaindermen addresses
      
      Remaindermen Form W-9 (if available)
      
      W-9 Form
    - Appointment of Attorney-In-Fact
      
      Copy of a properly executed and enforceable Power of Attorney
    - Chapter 11 Bankruptcy
      
      Plan of Reorganization
      
      Order Confirming the Plan of Reorganization
    - Chapter 7 Bankruptcy
      
      Order Naming Trustee of Bankruptcy Estate
How do I contact a field office?
- OPERATIONS
  - Alba/Pittsburg Office
    - Operating in Texas counties of Kaufman, Wood, Camp and
      Red River
    - PO Box 297
    - Leesburg, TX 75451
    - Phone: 903-856-5465
    - Fax: 903-856-7368
  - Breckenridge Office
    - Operating in Texas county of Stephens
    - 566 FM 2231 E
    - PO Box 1778
    - Breckenridge, TX 76424
    - Phone: 254-559-3366
    - Fax: 254-559-7345
  - Coahoma Office
    - Operating in Texas counties of Andrews, Dickens, Howard,
      Irion, Kent, Mitchell, Reagan, Sterling and Tom Green
    - 401 Northeast Broadway
    - PO Box 690
    - Coahoma, TX 79511
    - Phone: 432-394-4953
    - Fax: 432-394-4951
  - Forsan Field Office
    - Operating in Texas counties of Glasscock and Howard
    - 400 Ranch Road 33
    - Big Spring, TX 79720
    - Phone: 432-394-4953
  - Kennard Office
    - Operating in Texas counties of Anderson, Colorado,
      Houston, Leon and Trinity
    - 6729 FM 2781
    - Kennard, TX 75847
    - Phone: 936-655-2477
    - Fax: 936-655-2629
  - Kilgore Office
    - Operating in Texas counties of Gregg, Rusk, Smith and
      Upshur
    - 2705 Industrial Blvd
    - Kilgore, TX 75662
    - Phone: 903-983-5200
    - Fax: 903-986-2188
  - Van Office
    - Operating in Texas county of Van Zandt
    - 108 VZ County Rd 1417
    - Van, TX 75790
    - Phone: 903-850-0396
    - Fax: 903-963-1243
Who do I contact for other questions?
- Email: info@basaresources.com
- BASA Resources, Inc.
  14875 Landmark Blvd.
  Fourth Floor
  Dallas, Texas 75254
- Phone: 214-559-4200
- Toll Free: 800-875-4645
- Fax: 214-528-1988